What Is an Information Management Policy?
An Information Management Policy outlines the way in which a firm gathers, manages, protects, distributes and disposes the information. Imagine it as a rulebook where all documents, records, or pieces of data are kept in their appropriate place, secure, properly organized and only authorized users can access them.
Purpose of This Policy
This policy is primarily aimed at making sure that all the information processed by Al Nasr Driving School is secured against unauthorized use. The correct, current and accessible when required. Operated according to the UAE data-protection regulations.
Types of Information We Manage
| Category | Examples | Storage Type |
|---|
| Student Information | Registration forms, ID copies, payment records | Secure digital system |
| Employee Records | HR files, attendance, certifications | Encrypted drive |
| Operational Data | Vehicle logs, maintenance records | Centralized cloud |
| Financial Documents | Invoices, receipts, payroll | Finance database |
| Training Materials | Course manuals, test papers | LMS & internal servers |
Information Handling Responsibilities
All parties at Al Nasr Driving School have a role in information safety. In this manner, the distribution of responsibilities is as follows:
- Management Team: Formulates policy criteria and conducts audits.
- IT Department: Ensures the security of the system and data-backup procedures.
- Instructors and Staff: Make sure that student and training information is documented correctly.
- Finance & Admin: Deal with confidential records in access-controlled systems.
How We Secure and Protect Information
Passwords are not the only way of information protection. We have technical protection and responsible behavior at Al Nasr Driving School.
- Technical Safeguards:
- All access to the administration by multi-factor authentication.
- Encrypted cloud storage.
- It runs regular malware protection and backups.
- Periodic access logs and security checks.
- Behavioral Practices:
- Secrecy of all employees.
- Information-security awareness training once every year.
- Proper disposal of physical documents that are already outdated.
- Clean Desk Policy in all training centers.
Retention & Disposal of Information
We remember information up to the extent that is necessary as indicated by:
- The UAE rules of traffic training authority.
- Accounting standards and accounting audit standards.
- School operational requirements.
On end of life the records must be sent to: - Electronic data is wiped out of servers using certified data erasing programs.
- Hardcopy is properly shredded and recycled.
Monitoring, Review, and Improvement
We review our Information Management Policy annually or whenever legal or operational changes occur.
Feedback from internal audits, instructors, and management meetings helps us refine our procedures.